October 27, 2006
YBP Library Services Records Added to OCLC WorldCat
YBP Library Services, well-known as a major supplier of library materials for academic libraries, is now adding records to WorldCat. YBP, located in Contoocook, New Hampshire, provides books and supporting collection management and technical services to libraries around the world. The titles are being added as part of the agreement between YBP’s parent company, Baker and Taylor, and OCLC, to partner to provide bibliographic records to libraries. See the press release about this partnership at www.btol.com/viewnews.cfm?press_id=161&typ=c.
YBP’s product file is converted to MARC records that are then matched against WorldCat records through a batch process. When a record is matched, YDXCP is added to field 040 subfield d. This indicates that fields 029 and 938 have been added to the matching record and contain YBP product data (YBP unique identifier, i.e., book number). Examples include OCLC#27671495; OCLC#29704582. No other editing of records occurs as part of this process.
When no matching record is identified through the batch process, OCLC adds the YBP product record as a new record to WorldCat. This record contains the symbol YDXCP in field 040 subfields a and c. These records are very brief and are coded as abbreviated records (Encoding Level 3). They are not created by or examined by a cataloger. Examples include: OCLC#72470655; OCLC#72655674. This provides customers using the new YBP/OCLC Cataloging Plus service with access to the OCLC number early in the acquisitions workflow.
For more information on these services or on YPB generally, please go to www.ybp.com/.
Libraries have already begun finding and upgrading these records. OCLC encourages member librarrespective OCLC bills for upgrading that record. OCLC#71890497 is an example of one of these brief records that was contributed by YBP and has been upgraded by Duke University Libraries (symbol NDD). As YBP catalogers are performing cataloging services for customers, they will also be upgrading these records. This is an important feature of the OCLC/YBP/Baker & Taylor agreement.
In both cases of original records and matches, a 938 field is added to the MARC record that contains the vendor code YANK. This code is indexed; vendor records are searchable using the vendor information keyword index. For a list of all partners contributing records through the Vendor Record Contribution Program, see www.oclc.org/partnerships/material/contribution/technical.
